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How Email Filtering Protects Your Business from Phishing Attacks

May 23rd, 2023 by admin

A businessman typing on a keyboard and there is a digital overlay over the keyboard with a sheild. Protection concept.

Email filtering is a process used to detect, block or divert emails that contain malicious content, fraudulent material, or spam. It is designed to help protect organizations from email-borne threats and ensure the security of their networks and systems. This type of threat protection can be implemented on an organization's existing email system or via cloud-based solutions such as Microsoft Office 365.

The main purpose of email filtering is to reduce the number of unwanted messages in an inbox by scanning incoming emails for certain keywords, phrases, specific senders, or even file types. When suspicious activity or content is detected, the filter will either block it outright or divert it into a separate folder to be reviewed before deciding if it should be delivered to the user's inbox.

In addition to protecting users from malicious emails, email filtering can also be used to manage and reduce the amount of spam in an organization's network. Spam is defined as unsolicited or unwanted electronic messages sent to large numbers of people without their consent.

This usually includes emails with inappropriate content, advertising for goods and services, and even attempts at phishing scams. Email filters help block these types of messages before they reach a user's inbox, thus reducing the risk of infection by malicious software or exposure to fraudulent schemes.

Email filtering is an essential tool for any organization that uses email communication as part of its daily operations. It helps ensure the security and privacy of both company data and employee information, as well as protect users from potentially dangerous emails. With the right tools and procedures in place, organizations can ensure that their networks are safe and secure.

How Email Filtering Protects Your Business from Phishing Attacks

Email filtering is an important security measure that can help protect your business from phishing attacks. By reducing the number of malicious emails that reach your inbox, you can significantly reduce the risk of falling victim to a phishing attack. Here's how email filtering works and what it can do to protect your business.

Email filters scan incoming mail and check for certain criteria before allowing messages through. These criteria may include sender reputation, content alerts, keyword scanning, or attachment scanning, among other things.

Depending on the filter settings set by the administrator, emails that match any of these criteria will either be blocked or quarantined for further review. Email filters can also detect spam and phishing attempts quickly and accurately, ensuring that malicious emails don't reach your inbox.

Another way email filters protect businesses from phishing attacks is by using authentication protocols. Such protocols require the sender to prove they are indeed who they claim to be before their message is allowed through the filter. This ensures that spoofed emails won't make it through the filter, reducing the risk of a phishing attack finding its way into your inbox.

Email filtering can also help protect against malicious attachments and links. By scanning for specific file types or suspicious URLs, filters can block any emails containing them before they reach your inbox. This prevents users from opening files or clicking on links that could contain malware or other malicious content, which could have devastating consequences for your business if left unchecked.

Overall, email filtering is a great way to protect your business from phishing and other malicious attacks. Scanning for specific criteria, blocking suspicious emails, and using authentication protocols can significantly reduce the risk of an attack finding its way into your inbox. With this added layer of protection, businesses can rest assured that their information is safe from hackers and scammers.

That being said, it's important to remember that no security measure is perfect. To stay ahead of attackers, businesses should also use multi-factor authentication, avoid using weak passwords, keep all software up-to-date, implement access control policies and procedures, etc. Doing so will help ensure that even if an attacker finds their way past the filters, other measures will still be in place to stop them.

By leveraging the power of email filtering, businesses can greatly reduce their risk of becoming victims of a phishing attack. It's an inexpensive, easy-to-use tool that can provide a great deal of protection for your business and its data. As always, it's important to stay vigilant when it comes to security, but with email filtering, you'll have one less thing to worry about.

If you want to learn more about how email filtering protects your business from phishing attacks, contact us today.

Posted in: Security